Paperless transactions - now!

The purchasing function is one area that many organisations are still processing manually. Managing the whole purchase cycle from sending out a Purchase Order to sending a BACs remittance can be hugely time-consuming and labour-intensive , making it an area ripe for automation and the realisation of significant savings in terms of time and money.

There is now a secure and proven technology that can automate and speed up your purchasing requirements….

CommerceConnect is the answer to a finance manager’s purchasing prayers. Working in conjunction with Symmetry’s Financials software solution, CommerceConnect is an e-purchasing module that allows users to send and receive purchasing documents electronically from the core finance system, as well as the option of taking advantage of on-line marketplaces such as UNITY; home to over 30,000 suppliers.

What are the key elements?

PDF Connector enables you to order goods and services electronically by e-mailing PDF documents direct from your finance system. This approach reduces the paper trail and eliminates the traditional delays of other methods such as post or fax.

XML Connector provides the additional functionality of end-to-end electronic purchasing with on-line marketplaces, so the whole transaction can be carried out directly from the finance system, without any manual or paper-based processes. In the future, there will also be support for eInvoicing completing the loop to BACS payment and an end to end paperless transaction.

Key Benefits:

• Save on postage and all the costs associated with a paper bound process
• Safe, accountable devolvement of the purchasing function to budget holders, empowering them to look after the delivery of their own products and services
• No re-keying of data into the finance system as orders are created electronically
• Eliminate maverick off-contract buying
• Reduce errors by selecting from supplier maintained catalogues and web-sites
• Take advantage of on-line marketplaces for best negotiated prices
• Purchase orders and BACs remittances are sent electronically